Session Event Boards – Health Beyond Research & Innovation Showcase 2026

Expo delivery

For the Health Beyond Research and Innovation Showcase on 15-16 September 2026 at Liverpool Catholic Club, Advertise Me delivered an interactive digital session event board solution to display the live showcase program. Rather than relying on static printed timetables or foam-core schedules that become outdated the moment a session changes, attendees could touch and scroll through the daily program on a commercial portrait touchscreen kiosk positioned in the event space. A core advantage of this deployment was its automated, dynamic website integration. All session information, presentation times, speaker lineups, and chairs were pulled directly from the event website dynamically. Whenever the organisers updated the program on the website, those updates were automatically reflected on the interactive kiosk screen, keeping the on-site schedule accurate in real time without manual intervention on the display. You can explore and interact with a live prototype of this solution on our Interactive Expo Schedule Board Demo.

Deployment summary

• Supplied and configured a commercial interactive touchscreen kiosk to display the showcase program
• Dynamically pulled session times, topics, speakers, and chairs directly from the event website
• Automatically synchronised live website updates straight to the kiosk screen
• Provided attendees with an intuitive touch-and-scroll interface across Day 1 and Day 2 schedules
• Highlighted live ("Happening Now"), upcoming ("Coming Up"), and completed ("Ended") sessions automatically

Event context

A multi-day research and innovation showcase brings together keynote presentations, parallel breakout sessions, spotlight abstracts, breaks, and awards ceremonies. Attendees moving between exhibition areas and presentation rooms need a fast, reliable way to check what is currently happening, see who is speaking next, and plan their day. Printed program boards and paper booklets create friction when last-minute speaker adjustments or room changes occur, while dedicated event mobile apps often suffer from low download rates. The organisers needed a central, self-service digital session board in the venue that stayed synchronised with the event website as their single source of truth.

Design priorities

• Dynamic website sync: Eliminate double-handling by pulling program data directly from the showcase website so website edits appear automatically on screen.
• At-a-glance live status: Clearly distinguish between sessions that have ended, sessions happening right now, and upcoming sessions.
• Self-service touch navigation: Allow visitors to switch between event days (Day 1 & Day 2), expand session rows, and scroll through the agenda effortlessly.
• Zero app barriers: Give every attendee instant access to the schedule and QR code hand-offs without requiring a mobile app download before participating.

The Interactive Expo Schedule Board experience & benefits

Built on Advertise Me's Interactive Expo Schedule Board platform, the kiosk transformed a traditional static schedule into an engaging digital touchpoint. Visitors could walk up to the portrait touchscreen, see the live time in the header, and immediately spot active sessions marked with a prominent HAPPENING NOW / LIVE badge alongside upcoming presentations. Combining dynamic website synchronisation with an interactive kiosk layout delivered clear operational and attendee benefits:

• Single-source content management (Website-to-Screen): Event staff did not need to learn a separate signage tool to fix a typo or adjust a session time during the showcase. Updating the website automatically updated the kiosk.
• Colour-coded session types & live badges: Distinct visual chips distinguish Keynotes, Speakers, Product Demos, Showcases, Breaks, and Opening/Closing ceremonies at a glance, while ended sessions collapse neatly so the screen stays focused on current and upcoming talks.
• Tap-to-expand session details & topic tags: Attendees can tap any session card to view full details, chair and speaker affiliations, and thematic topic tags for quick scanning.
• Per-session QR codes & mobile hand-off: Expanded views and footer calls-to-action support scannable QR codes so delegates can save session details, speaker bios, or resources straight to their phones.
• Venue map & wayfinding support: The platform supports schematic multi-level venue maps with a "You are going here" marker to guide attendees to the right hall or room.
• Sponsor banners & brand visibility: Dedicated footer banners showcase event branding, partner promotions, or rotating Diamond and Gold sponsor messages with QR links.

How the dynamic workflow operated

1. Program published on the website: The showcase schedule, session tracks, and speaker details were maintained on the official event website.
2. Dynamic data feed to the kiosk: The interactive kiosk pulled the showcase program dynamically from the website and formatted it for portrait touchscreen browsing.
3. Attendees interacted on-site: Visitors touched and scrolled through Day 1 and Day 2 schedules, checking live and upcoming sessions.
4. Real-time website updates reflected on screen: Any schedule changes published on the website were automatically displayed on the kiosk screen without interrupting the event.

Day 2 Schedule Board Views (Sessions 4, 5 & Quality Awards)

Expo outcome

The interactive session event board gave the Health Beyond Research and Innovation Showcase a modern, dependable program hub right on the expo floor. Positioned alongside the showcase's ePosters kiosks, the digital schedule board ensured delegates always had an up-to-the-minute view of the conference agenda. For the organising team, pulling the showcase program dynamically from the website removed the stress of last-minute schedule edits. For attendees, the responsive touchscreen made navigating a packed two-day research showcase effortless and engaging.

Value created

• Interactive kiosk deployed to showcase the full two-day event program
• Dynamic website sync eliminated manual signage updates and printing costs
• Real-time website changes were automatically displayed on the kiosk screen
• Live session indicators ("Happening Now" & "Coming Up") kept attendees on schedule
• Delivered a cohesive digital expo experience alongside the event's ePosters kiosks

Project summary

This project highlights how Advertise Me's Interactive Expo Schedule Board can streamline event operations by connecting an on-site interactive touchscreen kiosk directly to a live event website.

• Event: Health Beyond Research and Innovation Showcase 2026
• Dates: 15-16 September 2026
• Location: Liverpool Catholic Club, Sydney - New South Wales Australia
• Solution: Interactive Session Event Board Kiosk
• Content workflow: Dynamically pulled from the event website with live automatic updates
• Interactive Demo: https://advertiseme.au/demos/interactive-expo-schedule-board

Common questions

• How was the showcase program updated on the kiosk? The showcase program was pulled dynamically from the event website. Whenever updates were made on the website, they were automatically displayed on the kiosk screen.
• Could attendees interact with the session board? Yes. Visitors could touch and scroll through the sessions, switch between Day 1 and Day 2, and tap to view ended or upcoming session details.
• What happens as sessions finish during the day? The board tracks the live time, automatically collapsing completed sessions into an expandable "Ended" summary while highlighting "Happening Now" and "Coming Up" sessions.
• Can I try a live demo of the Interactive Expo Schedule Board? Yes. You can test the interactive prototype online at advertiseme.au/demos/interactive-expo-schedule-board.

Explore our live interactive prototype in real time. Tap sessions, test QR codes, view venue maps, and see how the Interactive Expo Schedule Board works for your next event.